Capacity planning:
can you really carry out these projects?

Thanks to the Capacity view, you'll have the basis for a pragmatic discussion to answer the question: are we capable of carrying out the projects planned for this year, this semester, this quarter?

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Capacity planning

The answer to all your questions

  • Could we do more projects next quarter?
  • Should we recruit?
  • How much overload can we accept?

The Capacity view will help you answer these questions, team by team, and for your entire organization.

Quick to set up, easy to keep up with over time

Setting up a capacity system is often a cumbersome and time-consuming process. 
Maintaining it over time looks like an impossible task.

To overcome this problem, we've taken the following approach:

“We prefer to have an approximately right capacity system rather than a precisely wrong one”.

Here's how we make it happen.

The Scenarios

What limits the build is the real capacity of the teams to carry out the projects. How can we dynamically and visually show this reality to top management?

Find the scenario that works

Organize the projects and visualize the impact on the teams until you find the scenario that everyone is able to carry out successfully.

Include / exclude / move projects on the timeline
Real-time visualization of impacts
PDF export of scenarios

Scenarios

Estimated time required to complete a task to deliver

There's no need to go into micro-detail: t-shirt sizing the scale of the deliverable is enough to give you a good estimate of the time required.

Deliverable
Capacity Marketing team

Estimation des temps nécessaires et disponibles à la personne par équipe

Lorsque que vous allez configurer votre capacitaire, il est essentiel de se projeter sur le temps que l'on a disponible pour les projets (aka le build). Plutôt que le faire à la personne, nous vous proposons de le faire à l'échelle de l'équipe.

A time scale that makes sense: weekly, monthly, quarterly, half-yearly, PI

Maintaining a weekly capacity requires that all tasks start and finish within a week. At AirSaas, we want to bring you a more macro view, closer to your realities. You can choose the capacity time scale: quarterly, half-yearly or according to the duration of your PI.

Project management dashboard

Une vue simple et actionnable

Visualisez en un clin d'oeil si vous êtes dans les clous... ou dans les choux. Grâce à cette vue vous avez les bases d'une discussion pragmatique pour prendre les décisions :

Peut-on faire plus de projets ? Faut-il en enlever ?
Quels sont les livrables qui nous plombent ? Peut-on les découper ?
Doit-on recruter ou mettre l'équipe en tension ? Pendant combien de temps ?

Capacity Marketing

Want to try it?

Let's discuss, and book a free AirSaas trial.

Your questions on AirSaas capacity planning

mora

How do I prioritize if I have different skills on my team?

The challenge is to divide up the teams into groups of people with similar skills. For example: data marketing, IT security, IT data, etc.

mora

Are t-shirts sizes customizable?

Yes, and if you have a more precise idea of the time needed for a delivery, you can also write it down.

mora

How do I choose my timeframe (quarter, month, PI)?

It's up to you! What seems to work well is the quarter, because you can focus on the temporality of the organization (finance, sales).

mora

If I have projects or features that go beyond this timeframe, what should I do?

Cut it down into smaller deliverables! You're probably thinking about your last ERP or CRM project that lasted 18 months. We suggest that you break those types of projects down into deliverables that allow you to measure progress and reprioritize what needs to be done.

mora

Is that enough for a capacity planning?

Yes, to know what can be done at the macro level. This is what Top Management often lacks in order to prioritize. Then you can give the person a capacity check at 2 or 3 months, but no more.

mora

I know some people (like “IT architects”) who don't have a team as such - how do I integrate this into AirSaas?

No worries, you create a team for your IT architect.

Our solutions...